This article introduces the procedure to change the Teams icon.
How to set / change personal icons
By default, most Teams icons have initials that take one letter each for the first name and last name. However, if you have people with similar names or the same initials, it can be difficult to distinguish them from others. Set a photo etc. on the profile icon so that you can tell who the speaker is at a glance.
Here, we will show you how to set personal icons for each device.
How to set the icon on your PC
To set your personal icon from your web browser or Teams for PC, select the profile image icon at the top of the Teams screen. You cannot select it with a guest account, so please log in with a non-guest account.
Tap the profile image icon in the pop-up that appears.
The "Change profile image" menu will be displayed. Select "Upload image" and upload the image you want to set as the icon.
After uploading, click "Save" to update your profile picture. Click "Close" and if it is not reflected, please refresh the screen.
How to set icons on mobile
To set a personal icon from the mobile version of Teams, tap the profile image icon at the top left of the Teams screen. On the screen that appears, tap the profile image icon again.
Tap Edit below the large profile image to bring up a pop-up menu. After taking or selecting an image, the profile image settings are complete.
Types of images that can be set
Teams profile image icons can be set for images with the following capacities and formats.
| capacity | 4MB or less |
|---|---|
| Image file format | .png.jpg.gif |
Please select the relevant image and set it.
Meaning of status displayed under the icon
Below the icon is a status display, which can be changed according to the situation. The statuses that can be selected are as follows.
However, some devices may display fewer menus.
How to display initials
If you haven't set a Teams profile image in particular, the initials of the first and last names that are basically set in the name will be displayed as icons. If there is a space in the name, the first two letters are automatically extracted.
If you want to change from an image to initials, delete the set image.
If the initials are not displayed for some other reason, first set any image as the icon. If you delete the image after saving and save it again, it will be reset and the initials will be displayed.
How to set / change the team icon
Now let's see how to set the team icon in Teams by device. Only the team owner can change the image of the team.
How to set the icon on your PC
First, select the team for which you want to set the icon and place the mouse pointer over the icon. When the edit mark appears, click it.
You can set the icon by selecting "Upload image" from the displayed menu and pressing "Save".
How to set icons on mobile
From the team list screen, tap the icon with three "..." on the right side of the team name for which you want to set an image.
Tap "Edit Team" in the menu that appears.
You can set the icon by tapping "Change image" and selecting any image.
What to do if the icon cannot be set properly
If you are accessing from a guest account, you cannot set the icon. However, even a user who has the authority to set the icon may not be able to set the icon well. Let's see what to do when you cannot set the icon.
Try setting from a Microsoft account
Even if you upload the icon image in Teams, an error may occur and you may not be able to set it. If it is a personal account, setting from a Microsoft account may work. Please access your Microsoft account and change from "Add photo" displayed near the profile icon.
restart
Even if the icon has been set, it may need to be updated. In that case, it is often reflected by restarting the application.
Try different devices and apps
You may not be able to set the icon properly due to an error in the device settings or apps. Try changing the environment to another device, such as changing from a PC to a tablet.
Try refreshing the page
If you change the icon in the browser version of Teams, the update may not take effect immediately. It's a good idea to reload your browser and see if it's updated.
Delete cache
Cache means to temporarily store data on your computer. If the cache becomes large, the update may not be reflected properly.
Let's clear the cache for the updates to take effect. How to clear the cache depends on the app, software and device.
How to find the image to set as an icon
I want to prevent the image set as an icon from being covered with other people, but it can be difficult to find it. Here, we will introduce how to find the image to be set for the icon.
Set the photo you took
In most cases, you can use the photo you took as an icon image without worrying about the copyright. Use your own face photo, landscape, or a photo of your favorite item.
If you take a picture with your smartphone and cut it out into a square, you can set it smoothly.
Set illustrations and processed characters
Illustrations drawn by others are copyrighted by the author, so avoid using them as icons without permission. If you have your own illustration, processed it into an illustration style with a photo app you took, or processed the characters yourself into an illustration style, you can set it as an icon without worrying about the copyright.
Download images that can be used as icons from free material sites
When downloading images that can be used as icons from free material sites, pay attention to the copyright. Depending on the image, usage conditions may be set.
You can also download copyright-free icons that can be used in the office at Microsoft, so please make good use of them.
Change the Teams icon to something that is easy for you to understand
By default, the Teams icon displays the initials of the name. It may not be inconvenient if the number of people involved or the number of teams is small, but if the number of teams is large, it will be difficult to tell who they are. Set an icon so that you can easily see who the speaker is.
Since the icon can be set on both PC and mobile, it is also a good idea to set the image taken with the smartphone with the app.
If you are having trouble setting the icon in Teams, please take measures such as restarting.
Icons that express yourself help you communicate smoothly with Teams. If you have the opportunity to use Teams at work, be sure to set it up.